| POSITION TITLE |
Administrative Assistant |
| DEPARTMENT |
SREMI |
| EMPLOYMENT TYPE |
Temporary Full Time |
| HOURS OF WORK |
37.5 hours per week |
| EMPLOYEE GROUP |
Non-Union |
| REPORTS TO |
Research Director |
POSITION OVERVIEW:
The Schwartz/Reisman Emergency Medicine Institute (SREMI) is searching for an Administrative Assistant to support both the centre and the Institute in becoming a preeminent international leader in emergency medicine clinical research, continuing medical education, training and public policy.
In this role, the SREMI Administrative Assistant will be expected to exercise sound judgment and independence while managing the day-to-day related administrative activities required for all faculty members within the Institute. The successful candidate should possess an excellent understanding of the issues facing a large, diverse, and complex medical department in an Academic Teaching Hospital, as well as demonstrate a strong commitment to quality customer service, applying excellent problem solving and communication skills. You will work under the supervision of the Research Director for the department.
DUTIES AND RESPONSIBILITIES:
- Provide superior customer service to individuals over the phone and in person.
- Develop schedules and room bookings for department meetings/assist with conference room bookings.
- Coordinate and organize SREMI events and reservation bookings.
- Provide any required administrative support for grant submissions (coordinating letters of support, online submission systems, managing and merging versions, etc.).
- Manage the office space (ordering supplies, handling keys, dealing with issues that may arise).
- Organize Research Ethics Board (REB) documents (draft letters for REB submissions, photocopying, ensuring online copies are up to date, etc.).
- Organize an extensive list of studies, including grant timelines, enrollment targets, REB status, etc.
- Assist with research assistant/summer student orientation (NARFs, badges, training, etc.).
- Organize copies of study documents for filing.
- Update and organize SREMI scientists’ CVs.
- Assist with cheque requisitions and expense reimbursements, as required.
- Liaise with Human Resources/Finance with regards to contracts and processes.
- Perform other related duties as assigned.
JOB REQUIREMENTS
- Successful completion of a college diploma in a relevant field from an accredited educational institution.
- Minimum of five (5) years of recent and related experience (working in a teaching/health environment preferred)
- Applicants with proven equivalent recent and related training and experience may be considered.
- Medical terminology preferred but not essential.
- Proficient in Microsoft Word, Excel, Power Point, Access, Outlook.
- Strong work ethic; positive, client focused attitude; superior professionalism; dependability and reliability; demonstrated commitment to providing outstanding customer service.
- Superior written/oral communication and presentation skills; excellent interpersonal and relationship building skills; ability to effectively convey factual information and detailed explanations.
- Excellent time management, organizational and self-planning skills displaying flexibility by adjusting work schedules according to changing priorities, meeting demanding deadlines and producing high quality work.
- Demonstrated ability to make decisions, exercise good judgment, discretion and initiative when dealing with confidential information and/or in responding to inquiries.
- Demonstrated satisfactory work performance and attendance history
Salary: TBD
| Posting open until January 21, 2020. We thank all candidates for applying. Only those selected for an interview will be contacted. |
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