| POSITION TITLE |
Project Coordinator I |
| DEPARTMENT |
LTRI |
| EMPLOYMENT TYPE |
Temporary, Full-Time (one year, possible to extend) |
| HOURS OF WORK |
37.5 hours per week |
| EMPLOYEE GROUP |
Non-Union |
| REPORTS TO |
Principal Investigator |
ORGANIZATION OR DEPARTMENT DESCRIPTION:
The Lunenfeld-Tanenbaum Research Institute (LTRI) of Mount Sinai Hospital, a University of Toronto affiliated research centre, is one of the world's leading centres in biomedical research. With ground-breaking discoveries in research areas such as diabetes, genetic disorders, cancer and women’s and infants’ health, the Institute is committed to excellence in health research and the training of young investigators. Strong partnerships with the clinical programs of Mount Sinai Hospital ensure that scientific knowledge is used to promote human health. Your significant contributions will assist in maintaining our momentum in advancing our research.
POSITION OVERVIEW:
The Project Coordinator reports to a Principal Investigator. The incumbent will assist in planning, organizing and coordinating all administrative activities related to the Evidence-based Practice for Improving Quality (EPIQ) initiatives, International Network for Evaluation of Outcomes (iNeo), Canadian Preterm Birth Network (CPTBN) and other sub-studies related to improve the outcomes for preterm infants and their families. Each Network will bring together experts from perinatal and neonatal research communities globally.
JOB RESPONSIBILITIES:
- Schedule and attend teleconferences and workshops, prepare and distribute meeting agendas and minutes, and follow up on action items.
- Organize international symposiums and an annual conference with over 200 attendees in collaboration with the supervising investigator and research coordinators.
- Identify and propose event venues, negotiate catering and hotel contracts, and coordinate logistics with relevant departments.
- Manage the conference registration process, ensuring clear communication with delegates and invited guests.
- Arrange ground transportation or shuttle services for conference attendees.
- Collect and compile PowerPoint presentations and training materials from invited speakers, and oversee the creation and assembly of conference booklets.
- Process vendor invoices, reimbursements, and troubleshoot post-conference billing issues.
- Coordinate all administrative activities for multiple international research networks, including developing work plans and timelines.
- Work closely with research coordinators, the I.T. team, and statisticians to verify data submissions for reports and manuscript development.
- Assist with funding applications, grant proposals, and Research Ethics Board (REB) submissions.
- Work closely with the Principal Investigator to manage research cost center activities, including budget planning, expense reporting, reimbursement submissions, and payment requisitions.
- Plan and coordinate the network’s annual report, ensuring accurate documentation and distribution of meeting minutes and action items.
- Manage research data request activities, ensuring compliance with data request and privacy policies, and liaise with site abstractors and investigators to troubleshoot issues.
- Facilitate sub-grant contracts, research agreements, and event contracts in collaboration with participating site investigators and Mount Sinai departments.
- Perform general office duties such as travel arrangements, photocopying, faxing, courier services, and ordering office supplies.
- Complete other duties as assigned by the Principal Investigator or their designate.
EDUCATION & EXPERIENCE REQUIREMENTS:
- Bachelor Degrees (Master’s degree would be plus) in Health Science, Public Health or equivalent.
- Minimum of 2-3 years’ experience and demonstrated success in research setting
- High degree of computer literacy and experience with Microsoft Office (Word, Excel and PowerPoint)
- Familiarity in working with confidential information; maintaining professionalism, diplomacy and tact under high pressure situations
- Ability to work with an interdisciplinary research team, including clinicians, statisticians, epidemiologists, and scientists.
In accordance with Institute’s policy and legislated health and safety requirements, employment is conditional upon the verification of credentials, completion of a health review, and demonstrating proof of immunity and vaccination status of vaccine-preventable diseases. Successful candidates will be required to provide two (2) written reference letters from their former employer(s)/supervisor(s).
We are a fully committed to fairness and equity in employment and our recruitment and selection practices. We encourage applications from Indigenous peoples, people with disabilities, members of sexual minority groups, members of racialized groups, women and any others who may contribute to the further diversification of our Sinai Health community. Accommodation will be provided in all parts of the hiring process as required under our Access for People with Disabilities policy. Applicants need to make their requirements known in advance.
The Lunenfeld-Tanenbaum Research Institute is a scent sensitive environment and all members of the community are expected to refrain from wearing or using scented products while visiting or working at the Institute. We also support a barrier-free workplace supported by the Institute’s accessibility plan, accommodation and disability management policies and procedures. Should you require accommodation at any point during the recruitment process, including accessible job postings, please contact the Lunenfeld-Tanenbaum Human Resources Department.
| Posting open until March 25, 2025. We thank all candidates for applying. Only those selected for an interview will be contacted. |
|
