| POSITION TITLE |
Human Resources & Administrative Assistant |
| DEPARTMENT |
LTRI, Administration & HR Department |
| EMPLOYMENT TYPE |
Regular, Full-Time |
| HOURS OF WORK |
37.5 hours per week |
| EMPLOYEE GROUP |
Non-Union |
| REPORTS TO |
HR Manager & Director, Administation |
Organization Description
Sinai Health is a leading academic health science centre and a trailblazer for integrated care across the health continuum. Our fusion of science, innovation, care and learning has earned us international, national and provincial leadership for unique programs and compassionate care. Since 2015, Sinai Health has delivered excellent care in hospital, community and home.
Comprised of Mount Sinai Hospital, Bridgepoint Active Healthcare, the Lunenfeld-Tanenbaum Research Institute and our system partner Circle of Care, Sinai Health discovers and translates scientific breakthroughs, pushes boundaries for health solutions, and educates future clinical and scientific leaders.
The Lunenfeld-Tanenbaum Research Institute of Mount Sinai Hospital, a University of Toronto affiliated research centre, is one of the world's leading centres in biomedical research. With ground-breaking discoveries in research areas such as diabetes, genetic disorders, cancer and women’s and infants’ health, the Institute is committed to excellence in health research and the training of young investigators. Strong partnerships with the clinical programs of Mount Sinai Hospital ensure that scientific knowledge is used to promote human health. Your significant contributions will assist in maintaining our momentum in advancing our research.
Position Overview:
The Human Resources & Administrative Assistant is an integral part of the busy and dynamic Human Resources and Administration team at the Lunenfeld-Tanenbaum Research Institute. In this role, the successful applicant will be expected to exercise sound judgment and independence while managing the day-to-day related administrative human resource and administrative activities. The successful applicant will demonstrate a strong commitment to quality customer service, applying excellent problem solving and communication skills to ensure the success of the department. Being privy to sensitive employee and candidate information, the Human Resources Assistant operates with strict confidentiality and accuracy.
Responsibilities
The responsibilities include but are not limited to:
- Provide comprehensive administrative support to the HR and Administration teams, including preparing employment confirmation letters, assembling new hire documentation, maintaining employee records, photocopying, scanning, etc.
- Support the recruitment process through tracking and reviewing recruitment requests, drafting and revising job postings; screening resumes; phone screening applicants; booking interviews, as required; securing and checking references
- Assist with a various stage of the employee life cycle by facilitating changes such as contract extensions, position transfers, pay changes, terminations, leaves of absence, etc.
- Conduct routine electronic and paper employee file reviews and audits; assist with the creation and maintenance of spreadsheets and other applicable tracking documents
- Coordinate and schedule meetings and events, including room bookings; oversee and manage calendar, draft meeting agendas, and assemble related materials
- Assist with Power Point presentation; preparation of slide decks as required
- Assist with project management and follow-up on action items
- Monitor and prioritize tasks and deadlines
- Compile data and reports for decision making
- Contribute to the maintenance of efficient and effective administrative team functions by supporting current improvement initiatives and identifying opportunities for process enhancements
Job Requirements
- Successful completion of a college diploma in relevant area of study (e.g. Human Resources, Business Administration etc.) from a recognized educational institution
- A minimum of one year of recent and related experience preferably working within a research/healthcare environment
- Advanced technical skills and proficiency in Microsoft Office (Word, Excel, Outlook, Power Point)
- Excellent organizational and time management skills with the ability to deal with competing demands
- Proactive, diplomatic and confident with the ability to develop, foster and maintain relationships
- Demonstrated ability to handle sensitive and confidential information with discretion and professionalism
- Strong communication skills (verbal and written) to professionally represent Sinai Health, Lunenfeld Tanenbaum Research Institute
- Superior work ethic, professionalism, resourcefulness, dependability, reliability and diplomacy
- Ability to make decisions, exercise judgment and take initiative in dealing with confidential information and/or in responding to inquiries
- Flexible with ability to work efficiently in a fast-paced, multitasking and dynamic environment
- Demonstrated satisfactory work performance and attendance history
In accordance with Institute’s policy and legislated health and safety requirements, employment is conditional upon the verification of credentials, completion of a health review, and demonstrating proof of immunity and vaccination status of vaccine-preventable diseases. All employees and affiliates will follow safe work practices and comply with health and safety policies, procedures, and training. Successful candidates will be required to provide two (2) written reference letters from their former employer(s)/supervisor(s).
We are fully committed to fairness and equity in employment and our recruitment and selection practices. We encourage applications from Indigenous peoples, people with disabilities, members of sexual minority groups, members of racialized groups, women and any others who may contribute to the further diversification of our Sinai Health community. Accommodation will be provided in all parts of the hiring process as required under our Access for People with Disabilities policy. Applicants need to make their requirements known in advance.
The Lunenfeld-Tanenbaum Research Institute is a scent sensitive environment, and all members of the community are expected to refrain from wearing or using scented products while visiting or working at the Institute. We also support a barrier-free workplace supported by the Institute’s accessibility plan, accommodation and disability management policies and procedures. Should you require accommodation at any point during the recruitment process, including accessible job postings, please contact the Lunenfeld-Tanenbaum Human Resources Department.
| Posting open until May 7, 2025. We thank all candidates for applying. Only those selected for an interview will be contacted. |
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