| POSITION TITLE |
Project Manager I (Strategy) |
| DEPARTMENT |
The Center for Mature Women Health |
| EMPLOYMENT TYPE |
Regular Part-Time |
| HOURS OF WORK |
up to 22.5 hours per week |
| EMPLOYEE GROUP |
Non-Union |
| REPORTS TO |
Principal Investigator |
ORGANIZATION
Sinai Health is comprised of Mount Sinai Hospital, Hennick Bridgepoint Hospital, Lunenfeld-Tanenbaum Research Institute and our system partner Circle of Care. We deliver excellent care in hospital, community and home, focusing on the comprehensive needs of people. Sinai Health discovers and translates scientific breakthroughs, pushes boundaries for health solutions and educates future clinical and scientific leaders. Clinical areas of specialization include rehabilitation and complex continuing care, surgery and oncology, urgent and critical care, and women’s and infants’ health. The Lunenfeld-Tanenbaum Research Institute ranks among the top ten biomedical research institutes in the world. Sinai Health is a full affiliate of the University of Toronto.
DEPARTMENT DESCRIPTION
The Center for Mature Women Health (CMWH) is a new center that focuses on improving the lives of mature women. CMWH will bring together the work of researchers, healthcare providers, community-based organizations, and policy makers to drive change and have a meaningful impact on this population.
JOB SUMMARY
The Project Manager I (Strategy) role will support activities related to a program or research focused on health.
JOB RESPONSIBILITIES
Program and Project Management
- Oversee strategic/policy decisions and operational plans for program design, development and execution, working directly with internal and external project teams.
- Develop new partnerships and maintains existing partnerships with internal and external stakeholders (hospitals, community agencies, primary care clinics) by conducting outreach and relationship building
- Conducting environmental scans and asset mapping to inform the development of strategy and updating of KPIs
- Establishes KPIs to track project impact and informs strategic course correction based on data
- In collaboration with the Research Manager II facilitate and lead weekly team development meetings
- In collaboration with Principal Investigators and Research Manager II support trainee onboarding, development and day to day management
- Work in partnership with leadership team and stakeholders, to develop and analyze project planning initiatives
- Proactively identify and manage changes in project scope and devise contingency plans as required
- Effectively communicate project expectations to team members and stakeholders in a timely and clear fashion
- Prepares quarterly and year-end activity and budget reports, communicate progress, milestones and other key project metrics to project leads and internal/external stakeholders
- Develop Funding Agreements, project charters, project goals and budgets
- Establishes deliverables to guide colleagues through program implementation
- Prepare procurement and other related contracts with input from consultants
- Collaborate on research activities and identify research opportunities
- Leads team capacity-building activities and facilitates professional development
Administrative and Leadership Duties
- Acts as primary point of contact for funding agencies and key internal and external partners and stakeholders, available as needed to plan/troubleshoot issues
- Responsible for meeting agendas, minutes, and debriefing following key meetings
- Responsible for the development for terms of reference with internal and external stakeholders
- Collaborate with team members to develop and implement ongoing quality improvement strategies
- Coordinates, moderates, and develops agendas for standing monthly calls
- Identifies challenges/barriers, troubleshoots
- Ensure timelines for project implementation are followed
- Responds to requests for information about projects from community agencies and the media
- Presents to health care providers and community organizations.
- Provides monthly and semi-annual progress updates and reports for funders
- Creates progress presentations for CMWH Senior Leadership, Sinai Health Foundation and donors or any other pertinent stakeholders as requested
- Sits on inter-agency committees that set policies and practice standards
- Takes lead role in writing and successfully obtaining grants for CMWH
- Other duties as assigned by the Principal Investigators
Financial Accountability
- Creates program budget that funds project team
- Creates and oversees budget to support implementation
- Develops concrete project milestones to ensure accountability for funds and KPIs
- Manages project related expenses and financial reporting
- Oversees payment of all vendors (consultants, contracted services) by tracking and ensuring payments are received
- Drafts all vendor contracts
EDUCATION & EXPERIENCE REQUIREMENTS
- Master's degree in health care field/ health administration
- Project Management professional designation an asset
- Demonstrated knowledge and experience with project management processes, principles and tools
- Five (5) years’ project management experience in a healthcare setting
- Superior interpersonal skills with ability to develop relationships with people representing a range of sectors
- Excellent organizational, problem solving and decision-making skills
- Proven experience successfully managing budgets
- Research experience preferred
- Ability to deliver measurable results
- Excellent written and oral communication skills to create correspondence and reports, and prepare presentations and educational materials
- Ability to present information clearly and concisely when answering inquiries from the public and/or media
- Demonstrated professional behavior and communication
In accordance with Institute’s policy and legislated health and safety requirements, employment is conditional upon the verification of credentials, completion of a health review, and demonstrating proof of immunity and vaccination status of vaccine-preventable diseases. Successful candidates will be required to provide two (2) written reference letters from their former employer(s)/supervisor(s).
We are a fully committed to fairness and equity in employment and our recruitment and selection practices. We encourage applications from Indigenous peoples, people with disabilities, members of sexual minority groups, members of racialized groups, women and any others who may contribute to the further diversification of our Sinai Health community. Accommodation will be provided in all parts of the hiring process as required under our Access for People with Disabilities policy. Applicants need to make their requirements known in advance.
Sinai Health is a scent sensitive environment, and all members of the community are expected to refrain from wearing or using scented products while visiting or working at the Institute. We also support a barrier-free workplace supported by the Institute’s accessibility plan, accommodation and disability management policies and procedures. Should you require accommodation at any point during the recruitment process, including accessible job postings, please contact the Lunenfeld-Tanenbaum Human Resources Department.
| Posting open until July 31, 2025. We thank all candidates for applying. Only those selected for an interview will be contacted. |
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