| POSITION TITLE |
Grants and Awards Officer |
| DEPARTMENT |
Grants and Awards Office |
| EMPLOYMENT TYPE |
Temporary Full Time (6 months contract) |
| HOURS OF WORK |
37.5 hours (hybrid) |
| EMPLOYEE GROUP |
Non-Union |
| REPORTS TO |
Senior Manager, Grants Management Office |
Position Overview:
Reporting to Senior Manager, Grants Management Office, the Grants and Awards Officer is responsible for driving the growth of research at Sinai Health by managing all aspects of the research grant process from inception through pre-proposal to post-compliance monitoring. Throughout this process, the Grants and Awards Officer will ensure that research complies with institutional policies, federal and provincial regulations, sponsor guidelines and ethical standards. The ideal candidate for the Grants and Awards Officer role will have:
- Deep attention to detail
- Strong knowledge of funding policies and compliance
- Effective project management, problem-solving and organizational skills
- Strong communication and relationship management capabilities
- Adaptability and learning agility
- Professional, service orientated mindset
- Financial acumen
DUTIES AND RESPONSIBILITIES:
- Provide expert advice to researchers on appropriate funding opportunities for their proposed research
- Research and identify potential funding opportunities, programs and agencies/foundations and disseminate information to appropriate stakeholders
- Conduct assessments of research initiatives against eligibility criteria for internal as well as external funding opportunities
- Review and assess research proposals and counsel applicants regarding complex sponsor guidelines, institutional policies, submission and application requirements, etc.
- Negotiate with internal and external partners the terms of research proposals and obtain approvals e.g. match funding, letters of support
- Manage the entire grants application process, including collecting necessary documentation, coordinating with stakeholders, the internal grant approval process, and submitting complete and accurate applications within deadlines
- Collaborate with finance and program teams to develop budgets for grant proposals
- Assess research budgets against institution and funding agency policies, guidelines, and eligibility criteria to ensure compliance with institutional rates and policies as well as funding agency requirements
- Manage all pre award and post award activities while ensuring compliance, integrity and high ethical standards of all budgets and proposals sent to external sponsors
- Build and maintain strong relationships with external funding agencies, partner organizations, and internal departments, fostering effective collaboration and successful grant implementation
- Communicate with external funding agencies regarding the development of proposals and maintain up-to-date knowledge of all sponsor programs, guidelines etc. and communicate changes as necessary
- Liaise with other academic institutions such as teaching hospitals, universities and colleges both domestic and international
- Implement institution and sponsoring agency policies, procedures and guidelines
- Ensure the institution and researchers are performing work in compliance with granting agency policies and applicable laws
- Manage the grant contract request process and develop, negotiate and review research funding agreement templates in conjunction with the Office of Technology Transfer which are in accordance with hospital policies, granting agency policies and applicable laws
- Liaise and meet with the Office of Technology Transfer, Director, Sourcing and Procurement, Research Accounting, and Hospital legal counsel as required
- Responsible for the set up of internal funding accounts for new grants/funded projects
- Manage the Grants Management Office database and audit data to ensure accuracy for reporting and use by Finance, Grants Management Office, Director, LTRI and other departments as requested
- Ensure that the repository of publications by the researchers is in compliance with open access policy mandated by granting agencies and federal/provincial agencies
- Create, develop, and administer program guidelines and application processes for internal and external funding competitions and programs
- Organize, develop and present skill-development workshops, webinars, and learning materials on relevant topics (i.e., grant development, grant-writing best practices, budget development, as well as eligibility, requirements, and processes for specific funding opportunities etc.)
- Continuously monitor and evaluate grant application success rate (funded/ not funded) measure progress and trends and prepare metrics reports
- Other duties as may be required and pertain to Grants Management.
Education & Experience:
Requirements for the position include:
- A minimum of a Bachelor's degree (preferably a Master’s degree in science);
- 3+ years of administrative experience, preferably in a university research or research institute environment;
- Detailed knowledge of Tri-Council and US federal grant administration requirements is an asset.
Skills
- Experience with electronic forms and basic financial management skills including budgets is an asset;
- Ability to prioritize work, meet deadlines and produce quality results on time with deep attention to detail;
- Fully computer literate with demonstrated ability to work with Microsoft Office - word processing, spreadsheets, relational databases and web software;
- Excellent understanding of academic research and research processes;
- Sound understanding of potential ethics and governance issues in research
- Leadership and interpersonal skills;
- High ethical standards;
- Negotiation and influencing skills;
- Excellent comprehension and ability to interpret complex guidelines;
- Demonstrated problem-solving, organizational and administrative skills;
- Strong multi-tasking, project and time management skills;
- Exceptional ability to synthesize new materials quickly;
- Self-directed individual with demonstrated ability to work both independently and as part of a team;
- Strong communication and relationship management skills
- Service-orientation.
Starting salary at $41.256 per hour
Qualified candidates are invited to submit a cover letter and resume in one PDF file. Candidates are to specify their availability in their cover letter.
We thank all candidates for their interest but only candidates selected for an interview will be contacted.
In accordance with Institute’s policy and legislated health and safety requirements, employment is conditional upon the verification of credentials, completion of a health review, and demonstrating proof of immunity and vaccination status of vaccine-preventable diseases. All employees and affiliates will follow safe work practices and comply with health and safety policies, procedures, and training. Successful candidates will be required to provide two (2) written reference letters from their former employer(s)/supervisor(s).
We are a fully committed to fairness and equity in employment and our recruitment and selection practices. We encourage applications from Indigenous peoples, people with disabilities, members of sexual minority groups, members of racialized groups, women and any others who may contribute to the further diversification of our Sinai Health community. Accommodation will be provided in all parts of the hiring process as required under our Access for People with Disabilities policy. Applicants need to make their requirements known in advance.
The Lunenfeld-Tanenbaum Research Institute is a scent sensitive environment, and all members of the community are expected to refrain from wearing or using scented products while visiting or working at the Institute. We also support a barrier-free workplace supported by the Institute’s accessibility plan, accommodation and disability management policies and procedures. Should you require accommodation at any point during the recruitment process, including accessible job postings, please contact the Lunenfeld-Tanenbaum Human Resources Department.
Our hiring process uses job posting portals that screen relevant keywords, followed by a review from a human recruiter.
| Posting open until April 12, 2026. We thank all candidates for applying. Only those selected for an interview will be contacted. |
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