| POSITION TITLE |
Clinical Trials Coordinator I |
| DEPARTMENT |
LTRI (Anesthesia Research) |
| EMPLOYMENT TYPE |
Temporary Full-Time |
| HOURS OF WORK |
37.5 hours per week |
| EMPLOYEE GROUP |
Non-Union |
| REPORTS TO |
Principal Investigator |
ORGANIZATION DESCRIPTION:
The Anesthesia Research Department of Mount Sinai Hospital, a University of Toronto affiliated research department, is one of the world's leading centres in clinical research in Anesthesia. In addition, the Lunenfeld-Tanenbaum Research Institute of Mount Sinai Hospital, a University of Toronto affiliated research centre, is one of the world's leading centres in biomedical research. With ground-breaking discoveries in research areas such as diabetes, genetic disorders, cancer and women’s and infants’ health, the Institute is committed to excellence in health research and the training of young investigators. Strong partnerships with the clinical programs of Mount Sinai Hospital ensure that scientific knowledge is used to promote human health. Your significant contributions will assist in maintaining our momentum in advancing our research.
DEPARTMENT DESCRIPTION:
Department of Anesthesia & Pain Management & Wasser Pain Management Centre, provides patient care, education and research in the area of chronic, disabling pain disorders. We conduct research in design and development of innovative management of acute and chronic pain. The successful candidate will work under the supervision of the Research Program Manager and the Principal Investigator of the assigned projects, but must be able to work independently and effectively to produce high quality research, documents, communication and overall coordination.
DUTIES AND RESPONSIBILITIES:
- Day-to day-coordination and implementation of multi-site research projects
- On behalf of the sponsor, maintain external site file documentation, such as collection of regulatory documents, submission to the Research Ethics Board and other regulatory agencies as required
- Participate in cross-network patient engagement activities
- Organize research team meetings; building strong supportive relationships amongst diverse knowledge users
- Prepare study documents and templates (i.e. CRFs, study logs) and coordinate all aspects of data collection and source documentation as per Sinai’s policy and ICH/GCP guidelines
- Manage REDCap Database- review and monitor study data; issue external accounts
- Recruit study participants (e.g. identify, screen potential participants & obtain informed consent)
- Liaise on behalf of the sponsor with external stakeholders & members of the clinical site research team
- Organize and prepare external sites for monitoring visits and/or audits
- Contribute to protocol development
- Collaborate with multidisciplinary team to identify, recruit and consent eligible participants in research trials
- Review participant eligibility as per the inclusion/exclusion criteria for the study with Principal Investigator and Research Manager
- Recruit eligible patients using the informed consent process and coordinate study follow-up visits as necessary
- Conduct interviews, focus groups, including in-person and telephone calls
- Plan, implement and coordinate all aspects of data collection and source documentation as per the organization’s policy and ICH/GCP guidelines.
- Prepare study submissions, amendments, and annual renewal to the Research Ethics Board (REB), Health Canada as required.
- Identify problems using assessment skills and reports any abnormalities
- Prepare and mail out follow-up questionnaires to study subjects and collaborating centers (where required)
- Execute study related administrative tasks and perform basic administrative duties including filing and photocopying
- Review and assess study related literature, liaise with sponsor for monitoring/audits.
- Contribute to the efficient day-to-day operations of the research unit
- Other tasks as assigned
As a role model and champion you will work to identify and integrate safe, best practices into daily activities following regulatory, institutional and departmental guidelines, SOPs and policies to foster the delivery of safe and exemplary care.
The responsibilities described above are representative and are not to be construed as all-inclusive.
SKILLS/QUALIFICATIONS:
- University undergraduate degree in a related specialty (Biological or Health Sciences)
- SOCRA Certified Clinical Research Professional (CCRP)
- Minimum of three years experience in the coordination and administration of clinical trials
- Prior experience with research regulatory submissions (i.e. Clinical Trials Ontario)
- Proficiency in computer applications including Word, Excel, and PowerPoint, Adobe Illustrator
- Strong relational and communication skills (oral and written)
- Sound decision-making and problem solving skills - works well under pressure and uses good judgment in assessing difficult situations
- Exceptional organizational & time management skills & attention to detail
- Ability to multi-task & perform with accuracy in a fast-paced environment
- Excellent problem-solving skills
- Self-motivated; ability to work well independently as well as part of a team
- Familiarity in site contracts is preferred
- Professional behavior and communication that meets the standards of the professional regulatory college or association, as applicable, and the standards of Mount Sinai Hospital
- Ability to perform duties in a professional and courteous manner and produce high quality work while meeting deadlines in accordance to Sinai’s standards
- Ability to manage several concurrent tasks while meeting predetermined time lines
- Comprehensive knowledge of organizational/office/research practices, procedures and standards
- Previous experience with multi-site surgical and anesthesia clinical trials and/or PI initiated trials is required
Starting salary at $32.72 per hour
We thank all candidates for their interest but only candidates selected for an interview will be contacted.
In accordance with Institute’s policy and legislated health and safety requirements, employment is conditional upon the verification of credentials, completion of a health review, and demonstrating proof of immunity and vaccination status of vaccine-preventable diseases. All employees and affiliates will follow safe work practices and comply with health and safety policies, procedures, and training. Successful candidates will be required to provide two (2) written reference letters from their former employer(s)/supervisor(s).
We are a fully committed to fairness and equity in employment and our recruitment and selection practices. We encourage applications from Indigenous peoples, people with disabilities, members of sexual minority groups, members of racialized groups, women and any others who may contribute to the further diversification of our Sinai Health community. Accommodation will be provided in all parts of the hiring process as required under our Access for People with Disabilities policy. Applicants need to make their requirements known in advance.
The Lunenfeld-Tanenbaum Research Institute is a scent sensitive environment, and all members of the community are expected to refrain from wearing or using scented products while visiting or working at the Institute. We also support a barrier-free workplace supported by the Institute’s accessibility plan, accommodation and disability management policies and procedures. Should you require accommodation at any point during the recruitment process, including accessible job postings, please contact the Lunenfeld-Tanenbaum Human Resources Department.
Our hiring process uses job posting portals that screen relevant keywords, followed by a review from a human recruiter.
| Posting open until April 24, 2026. We thank all candidates for applying. Only those selected for an interview will be contacted. |
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