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Sorry, the application deadline for this position was 3/15/2023

Reference Number: 000001766
Posted Date: 1/12/2023
Closing Date: 3/15/2023

Department: Lunenfeld-Tanenbaum Research Institute
Position: Project Coordinator II

POSITION TITLE  Project Coordinator II
DEPARTMENT  Lunenfeld-Tanenbaum Research Institute
EMPLOYMENT TYPE  Temporary, Full-Time
HOURS OF WORK  37.5 hours per week
REPORTS TO  Principal Investigator



The Lunenfeld-Tanenbaum Research Institute (LTRI) of Mount Sinai Hospital, a University of Toronto affiliated research centre, is one of the world's leading centres in biomedical research.  With ground-breaking discoveries in research areas such as diabetes, genetic disorders, cancer and women’s and infants’ health, the Institute is committed to excellence in health research and the training of young investigators.  Strong partnerships with the clinical programs of Mount Sinai Hospital ensure that scientific knowledge is used to promote human health.  Your significant contributions will assist in maintaining our momentum in advancing our research.      



The Project Coordinator reports to a Principal Investigator. The incumbent will assist in planning, organizing and coordinating all administrative activities related to the International Network for Evaluation of Outcomes (iNeo), Canadian Preterm Birth Network (CPTBN), Evidence-based Practice for Improving Quality (EPIQ) initiatives and other sub-studies related to improve the outcomes for preterm infants and their families. Each Network will bring together experts from perinatal and neonatal research communities globally.



  • Coordinate all aspects of administrative activities for multiple international research networks; assist in work plans and timelines creation for those Networks;
  • Coordinate research data request activities; ensure data request and privacy policies are followed through; communicate with site abstractors and investigators when performing troubleshoot;
  • Liaise with the other research coordinators, I.T. team and statisticians when checking for data submissions for reports and manuscripts creation;
  • In collaboration with the supervising investigator and the other research coordinators, organize international symposiums and annual conference with over 200 audience;
  • Schedule and attend teleconferences, workshops on regular basis; compose, distribute meeting agenda and minutes; follow up action items;
  • In collaboration with participating site investigators and various Mount Sinai departments, facilitate sub-grant contracts, research agreements and event contract process;
  • Search and propose event venues; negotiate catering, meeting room and hotel room contracts with identified hotel; liaise with various Mount Sinai departments to secure hotel contracts;
  • Arrange ground transportation or negotiate shuttle bus contracts for conference attendees;
  • Collect PowerPoint Presentation files and training materials from invited speakers; create, print and assemble conference booklets;
  • Plan and handle conference registration process; communicate with conference delegates and invited guests to ensure a smooth registration process;
  • Process payments to vendor invoices; handle reimbursement payments to registrants; troubleshoot vendor invoices post annual conference;
  • Plan and coordinate the network’s annual report creation; compose and distribution of minutes from Network meetings and follow up action items;
  • Coordinate funding application preparation, grant proposal development, and handle REB application submission;
  • Work closely with Principal Investigator to administer research cost centre activities. e.g. plan event budgets, prepare expense reports, handle reimbursement submissions, prepare payment requisitions etc);
  • Perform other general office related duties (travel arrangements, photocopying, faxing, arranging couriers, ordering and maintaining office supplies, etc);
  • Other duties as directed by the Principal Investigator or his/her designate.



  • Bachelor Degrees (Master’s degree would be plus) in Health Science, Public Health or equivalent.
  • Minimum of 4 years’ experience and demonstrated success in research setting
  • High degree of computer literacy and experience with Microsoft Office (Word, Excel and PowerPoint)
  • Familiarity in working with confidential information; maintaining professionalism, diplomacy and tact under high pressure situations 
  • Ability to work with an interdisciplinary research team, including clinicians, statisticians, epidemiologists, and scientists.


 In accordance with Institute's policy and legislated health and safety requirements, employment is conditional upon the verification of credentials, completion of a health review, and demonstrating proof of immunity and vaccination status of vaccine-preventable diseases. All employees and affiliates will follow safe work practices and comply with health and safety policies, procedures, and training. Successful candidates will be required to provide two (2) written reference letters from their former employer(s)/supervisor(s).

To ensure the safety and wellbeing of all our people and patients, Sinai Health has made it a priority to support everyone in getting vaccinated against COVID-19. Consistent with this, our Staff Immunization & Surveillance Policy was recently updated to include the requirement for full vaccination – currently defined as receiving two doses and serving a 14-day waiting period following the second dose – in order to be able to work at Sinai Health. To be compliant with our updated Policy, you must provide proof of dual COVID-19 vaccination, as indicated on the Prospective Immunization and Surveillance Policy Information Sheet, in order to be eligible for employment at Sinai Health. If you believe you are one of the very few people who may require an exemption from vaccination, supporting medical information must be submitted to our Occupational Health department, who will review and assess.

We are a fully committed to fairness and equity in employment and our recruitment and selection practices. We encourage applications from Indigenous peoples, people with disabilities, members of sexual minority groups, members of racialized groups, women and any others who may contribute to the further diversification of our Sinai Health community. Accommodation will be provided in all parts of the hiring process as required under our Access for People with Disabilities policy. Applicants need to make their requirements known in advance.

The Lunenfeld-Tanenbaum Research Institute is a scent sensitive environment, and all members of the community are expected to refrain from wearing or using scented products while visiting or working at the Institute. We also support a barrier-free workplace supported by the Institute's accessibility plan, accommodation and disability management policies and procedures. Should you require accommodation at any point during the recruitment process, including accessible job postings, please contact the Lunenfeld-Tanenbaum Human Resources Department.



Posting open until March 15, 2023. We thank all candidates for applying. Only those selected for an interview will be contacted.

Hours: 37.5 hours per week

Contact Name: Online
Contact Email: Online
Contact Phone: Online


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