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Sorry, the application deadline for this position was 11/24/2023

Reference Number: 000001892
Posted Date: 11/13/2023
Closing Date: 11/24/2023

Department: LTRI (Healthy Ageing and Geriatrics Program)
Position: Research Associate

POSITION TITLE  Research Associate
DEPARTMENT  LTRI (Healthy Ageing and Geriatrics Program)
EMPLOYMENT TYPE  Temporary, Part-Time
HOURS OF WORK  7.5 to 24 hours per week (targeting 10 hours per week)
REPORTS TO  Principal Investigator


The Lunenfeld-Tanenbaum Research Institute of Mount Sinai Hospital, a University of Toronto affiliated research centre, is one of the world's leading centres in biomedical research.  With ground-breaking discoveries in research areas such as diabetes, genetic disorders, cancer and women’s and infants’ health, the Institute is committed to excellence in health research and the training of young investigators.  Strong partnerships with the clinical programs of Mount Sinai Hospital ensure that scientific knowledge is used to promote human health.  Your significant contributions will assist in maintaining our momentum in advancing our research.


Position Overview:

This exciting administrative position will allow you to become an integral part of the busy, dynamic, and growing high profile Health Ageing and Geriatrics Program at Sinai Health and the University Health Network (UHN). To support us on our journey, Sinai Health is looking for an research professional to provide research support and the support of strategic clinical initiatives of its Healthy Ageing and Geriatrics Program.

In your role, you will be expected to exercise sound judgment and independence in supporting Dr. Richard Norman and other program staff while managing the day-to-day administrative activities related to the delivery of the Surgical Ace initiative.



  • Collaborate with the Principal Investigator, Dr. Richard Norman, to ensure the successful execution of the Surgical Ace study.
  • Manage and organize all clinical research data, including patient records, lab results, and case report forms.
  • Conduct in-depth data analysis, utilizing statistical software and relevant tools, to extract meaningful insights and trends from the collected data.
  • Ensure data integrity and accuracy through meticulous data validation and quality control procedures.
  • Regularly perform audits of clinical data to ensure compliance with study protocols, regulatory guidelines, and Good Clinical Practice (GCP) standards.
  • Maintain a comprehensive and up-to-date database of study participants and their clinical histories.
  • Collaborate with the study team to develop and update study protocols, standard operating procedures, and case report forms.
  • Assist in the recruitment and screening of eligible participants for the Surgical Ace study.
  • Collect and manage informed consent documentation from study participants.
  • Coordinate patient visits, clinical assessments, and data collection procedures as outlined in the study protocol.
  • Develop and maintain a system for tracking and reporting adverse events and serious adverse events in accordance with regulatory requirements.
  • Prepare, organize, and maintain study documentation, including regulatory submissions and ethics committee approvals.
  • Collaborate with the research team to ensure proper participant enrollment, and follow-up, according to the study timeline.
  • Support the writing and preparation of manuscripts, abstracts, and presentations for scientific conferences and publications.
  • Contribute to the interpretation of clinical data and assist in the generation of meaningful findings.
  • Assist in preparing and delivering presentations of research findings to internal and external stakeholders.
  • Participate in meetings, including study team meetings, investigator meetings, and external audits.
  • Ensure compliance with all regulatory requirements and guidelines, including local ethics committee regulations.
  • Keep abreast of developments in clinical research, surgical procedures, and relevant therapeutic areas.
  • Provide training and mentorship to junior staff or research assistants when necessary.
  • Ensure the security and confidentiality of clinical research data.
  • Perform any other duties and responsibilities related to the Surgical Ace study as directed by Dr. Richard Norman and the study leadership.


Job Requirements:

  • Requires the successful minimum completion of a Medical degree, PhD, or recognized equivalent, in a health or science-related discipline with 3+ years clinical and/or professional experience including at least 1 year clinical research-related experience or equivalent combination of education and experience
  • Well-developed organizational and time management skills
  • In-depth knowledge of Good Clinical Practice
  • Experience or familiarity in Quality Assurance practices
  • Ability to follow established trial protocols, guidelines, procedures, and standards
  • Ability to effectively manage multiple projects with competing deadlines
  • Excellent oral and written communication skills
  • Demonstrates excellent team work and efficient independent work habits
  • Strong analytical skills with close attention to detail
  • Experience in data collection, data entry, and query resolution using electronic data capture systems
  • Working knowledge of word processing, spreadsheet and database software packages such as MSOffice
  • Familiarity with medical terminology and patient-facing communication
  • Familiarity with EMRs
  • Ability to make decisions, exercise judgment and take initiative in dealing with confidential information and/or in responding to inquiries


 Safety Requirement

  • Maintain personal certifications as required by Safety Office
  • Maintain the lab’s Safety requirements as required by Safety Office
  • Maintain current lab-specific Standard Operating Procedures (SOPs) - including work with hazardous chemicals and biological agents, hazardous waste disposal, etc.
  • Maintain the lab’s chemical Inventory
  • Responsible for training the lab members on lab-specific procedures, weekly eye wash checks


In accordance with Institute's policy and legislated health and safety requirements, employment is conditional upon the verification of credentials, completion of a health review, and demonstrating proof of immunity and vaccination status of vaccine-preventable diseases. All employees and affiliates will follow safe work practices and comply with health and safety policies, procedures, and training. Successful candidates will be required to provide two (2) written reference letters from their former employer(s)/supervisor(s).

To ensure the safety and wellbeing of all our people and patients, Sinai Health has made it a priority to support everyone in getting vaccinated against COVID-19. Consistent with this, our Staff Immunization & Surveillance Policy was recently updated to include the requirement for full vaccination – currently defined as receiving two doses and serving a 14-day waiting period following the second dose – in order to be able to work at Sinai Health. To be compliant with our updated Policy, you must provide proof of dual COVID-19 vaccination, as indicated on the Prospective Immunization and Surveillance Policy Information Sheet, in order to be eligible for employment at Sinai Health. If you believe you are one of the very few people who may require an exemption from vaccination, supporting medical information must be submitted to our Occupational Health department, who will review and assess.

We are a fully committed to fairness and equity in employment and our recruitment and selection practices. We encourage applications from Indigenous peoples, people with disabilities, members of sexual minority groups, members of racialized groups, women and any others who may contribute to the further diversification of our Sinai Health community. Accommodation will be provided in all parts of the hiring process as required under our Access for People with Disabilities policy. Applicants need to make their requirements known in advance.

The Lunenfeld-Tanenbaum Research Institute is a scent sensitive environment, and all members of the community are expected to refrain from wearing or using scented products while visiting or working at the Institute. We also support a barrier-free workplace supported by the Institute's accessibility plan, accommodation and disability management policies and procedures. Should you require accommodation at any point during the recruitment process, including accessible job postings, please contact the Lunenfeld-Tanenbaum Human Resources Department.



Posting open until November 24, 2023. We thank all candidates for applying. Only those selected for an interview will be contacted.

Hours: 10 hours per week (up to 24 hours per week)

Contact Name: Online
Contact Email: Online
Contact Phone: Online


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