| POSITION TITLE |
Procurement Manager - Scientific Equipment |
| DEPARTMENT |
LTRI |
| EMPLOYMENT TYPE |
Regular Full Time |
| HOURS OF WORK |
37.5 hours per week |
| EMPLOYEE GROUP |
Non-Union |
| REPORTS TO |
Senior Director, Research Administration |
Job Summary: The Procurement Manager for Scientific Equipment is responsible for leading the procurement activities related to scientific and laboratory equipment within the Lunenfeld-Tanenbaum Research Institute (“LTRI”) of Sinai Health (“SH”). This role involves collaborating with SH’s supply chain shared service provider, Mohawk Medbuy Corporation (MMC), to develop and implement procurement strategies that are specific to the acquisition of scientific instruments, management of supplier relationships, contract negotiation and oversight of the procurement lifecycle for those acquisitions while ensuring compliance with hospital policy, provincial and federal regulations, and industry standards.
Key Responsibilities
Specialized Equipment Procurement:
- In collaboration with MMC, develop and execute on procurement strategies specifically tailored to the acquisition of scientific research equipment.
- Collaborate with research scientists and their teams and other LTRI and SH staff and employees to understand technical specifications and requirements for procured equipment.
- Ensure the procurement of state-of-the-art scientific instruments to meet LTRIs research needs.
- Engage with research and development teams to understand upcoming equipment needs.
- Provide procurement expertise to guide the selection of equipment that aligns with scientific objectives.
Vendor Management:
- Cultivate and maintain relationships with suppliers and manufacturers of scientific equipment.
- In coordination with MMC, to be responsible for the negotiation and oversight of contracts, including factors such as warranty, maintenance, and technical support.
- Stay informed about advancements in scientific technology to inform procurement decisions.
Compliance and Regulatory Oversight:
- In collaboration with MMC, ensure that the procurement of scientific research equipment for LTRI complies with Sinai Health Policy and Procedures for the purchase/procurement of goods and services and the Broader Public Sector Procurement Directive.
- Ensure that the procurement of scientific equipment complies with industry regulations and standards.
- Ensure that all procurement activities adhere to any other relevant compliance requirements.
Budget Management:
- Work closely with research and finance teams to establish equipment budgets.
- Monitor and manage expenditures to ensure adherence to budget constraints.
Technical Evaluation:
- Assist in the evaluation of technical proposals from suppliers and manufacturers.
- Work closely with technical experts to assess the functionality and compatibility of scientific equipment.
Lifecycle Management:
- Oversee the entire asset lifecycle, from needs assessment to disposal of obsolete equipment.
- Develop and implement processes for the efficient and timely replacement or upgrade of scientific research instruments.
- Work in collaboration with the Director of LTRI Operations to provide oversight to the maintenance of warranties and technical performance of the equipment for the duration of its lifecycle as stipulated in vendor agreements.
LTRI electronic requisitions:
- Oversee the E-req system utilized by the LTRI BioBar
Management of LTRI Procurement team:
- Mentor and lead the procurement team, fostering a collaborative and high-performing environment.
- Provide guidance, support, and professional development opportunities to team members.
Job Requirements:
- Bachelor's degree in a scientific or engineering field. Master's degree preferred.
- Minimum of 10 years’ relevant sourcing and procurement experience preferably in a hospital environment or a health care setting or a university or research institute
- Minimum of 7 years’ related experience in a healthcare setting.
- Knowledge of the Broader Public Sector Procurement Directive and related policies and guidelines as required for Ontario and Canada
- Proven experience in procuring scientific equipment, with demonstrated success for a research or laboratory setting.
- In-depth knowledge of scientific equipment specifications, emerging technologies, standards, and regulatory frameworks governing the procurement of scientific equipment.
- Respected and progressive leader with the ability to facilitate, inspire, motivate, and develop a high-performance team and work collaboratively in a multidisciplinary environment.
- Excellent interpersonal and communication skills; professional, diplomatic, and confident with a proven ability to work with individuals across all levels of the organization and external stakeholders.
- Strong analytical abilities, ideally coupled with superior organizational skills and experience coordinating multiple assignments/projects simultaneously combined with strong negotiation skills with a focus on technical aspects of procurement.
- Flexible and self-directed with the ability to manage competing priorities during periods of rapid change and transition with constantly shifting priorities with a high level of accountability and proven capability to clearly define and articulate requirements, priorities, impacts, and solutions.
- Models collaborative, cross-portfolio engagement to build consensus and create solutions to complex issues; demonstrated experience in the development and implementation of effective strategies to maximize inter-professional collaboration
- Proficient in Microsoft Office applications
Please send your resume and cover letter to http://apply.interfolio.com/144351
In accordance with Institute’s policy and legislated health and safety requirements, employment is conditional upon the verification of credentials, completion of a health review, and demonstrating proof of immunity and vaccination status of vaccine-preventable diseases. All employees and affiliates will follow safe work practices and comply with health and safety policies, procedures, and training. Successful candidates will be required to provide two (2) written reference letters from their former employer(s)/supervisor(s).
To ensure the safety and wellbeing of all our people and patients, Sinai Health has made it a priority to support everyone in getting vaccinated against COVID-19. Consistent with this, our Staff Immunization & Surveillance Policy was recently updated to include the requirement for full vaccination – currently defined as receiving two doses and serving a 14-day waiting period following the second dose – in order to be able to work at Sinai Health. To be compliant with our updated Policy, you must provide proof of dual COVID-19 vaccination, as indicated on the Prospective Immunization and Surveillance Policy Information Sheet, in order to be eligible for employment at Sinai Health. If you believe you are one of the very few people who may require an exemption from vaccination, supporting medical information must be submitted to our Occupational Health department, who will review and assess.
We are a fully committed to fairness and equity in employment and our recruitment and selection practices. We encourage applications from Indigenous peoples, people with disabilities, members of sexual minority groups, members of racialized groups, women and any others who may contribute to the further diversification of our Sinai Health community. Accommodation will be provided in all parts of the hiring process as required under our Access for People with Disabilities policy. Applicants need to make their requirements known in advance.
The Lunenfeld-Tanenbaum Research Institute is a scent sensitive environment, and all members of the community are expected to refrain from wearing or using scented products while visiting or working at the Institute. We also support a barrier-free workplace supported by the Institute’s accessibility plan, accommodation and disability management policies and procedures. Should you require accommodation at any point during the recruitment process, including accessible job postings, please contact the Lunenfeld-Tanenbaum Human Resources Department.
| Posting open until May 12, 2024 . We thank all candidates for applying. Only those selected for an interview will be contacted. |
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