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Sorry, the application deadline for this position was 6/13/2024

Reference Number: 000001971
Posted Date: 5/24/2024
Closing Date: 6/13/2024

Department: LTRI (HeLTi Canada)
Position: Research Assistant I

POSITION TITLE  Research Assistant I
HOURS OF WORK  Hours vary
REPORTS TO  Principal Investigator


The Lunenfeld-Tanenbaum Research Institute of Mount Sinai Hospital, a University of Toronto affiliated research center, is one of the world's leading centers in biomedical research.  With ground-breaking discoveries in research areas such as diabetes, genetic disorders, cancer, and women's and infant health, the Institute is committed to excellence in health research and the training of young investigators.  Strong partnerships with the clinical programs of Mount Sinai Hospital ensure that scientific knowledge is used to promote human health.  Your significant contributions will assist in maintaining our momentum in advancing our research.


Position and Department Overview:

The HeLTI Canada team is seeking a casual Clinical Research Assistant I to join the Lunenfeld-Tanenbaum Research Institute of Mount Sinai Hospital to conduct research recruitment related tasks in a longitudinal, CIHR-funded randomized controlled trial. This position encompasses the overall responsibility for participant recruitment for HeLTI Canada Research.

Position must be flexible to work beyond the job description at times as work requires

  • Reports to Principal Investigator


Duties & Responsibilities:

  • Recruitment and scheduling of research participants
  • Administration and collection of research questionnaires
  • Provide weekly reports on recruitment activities
  • Monitor and maintain research logs, deadlines, and schedules with attention to detail
  • Troubleshoot and provide technical assistance to any participant concerns with the online data collection system
  • Data collection/entry
  • Maintain regular and strong communication with research team, providers, clinicians, and referral pathways
  • Assist in obtaining ethics approval for recruitment sites
  • Telephone study participants to confirm appointments or follow-up on study requirements
  • Obtain informed consent for questionnaire-based research
  • Explain questionnaires and arrange for study participants
  • Conduct telephone interviews
  • Provide research administrative support to ensure timelines are maintained
  • General office duties e.g. filing, faxing, mailings, courier services, photocopying, etc.
  • Ordering supplies and maintaining inventory
  • Collection, transcription and entry of study related data
  • Limited processing of data



  • Bachelors degree in Health Sciences, Social Sciences (e.g. [medical] sociology, [medical] anthropology, psychology) or a related field is an asset
  • Minimum of one year experience in providing administrative support, preferably in a research environment
  • Prior experience in participant recruitment is an asset
  • Strong computer skills, particularly database, spreadsheet and word processing
  • Excellent communication (verbal/written) and interpersonal skills are necessary
  • Ability to work independently and as part of a team
  • Excellent attention to detail and proven ability to learn new skills
  • Excellent organizational skills to manage multiple tasks in a timely manner and flexibility to adapt to changing workload
  • Able to keep written records
  • Able to understand written and verbal directions
  • Demonstrated satisfactory work performance and attendance history


In accordance with Institute’s policy and legislated health and safety requirements, employment is conditional upon the verification of credentials, completion of a health review, and demonstrating proof of immunity and vaccination status of vaccine-preventable diseases. All employees and affiliates will follow safe work practices and comply with health and safety policies, procedures, and training. Successful candidates will be required to provide two (2) written reference letters from their former employer(s)/supervisor(s).

To ensure the safety and wellbeing of all our people and patients, Sinai Health has made it a priority to support everyone in getting vaccinated against COVID-19. Consistent with this, our Staff Immunization & Surveillance Policy was recently updated to include the requirement for full vaccination – currently defined as receiving two doses and serving a 14-day waiting period following the second dose – in order to be able to work at Sinai Health. To be compliant with our updated Policy, you must provide proof of dual COVID-19 vaccination, as indicated on the Prospective Immunization and Surveillance Policy Information Sheet, in order to be eligible for employment at Sinai Health. If you believe you are one of the very few people who may require an exemption from vaccination, supporting medical information must be submitted to our Occupational Health department, who will review and assess.

We are a fully committed to fairness and equity in employment and our recruitment and selection practices. We encourage applications from Indigenous peoples, people with disabilities, members of sexual minority groups, members of racialized groups, women and any others who may contribute to the further diversification of our Sinai Health community. Accommodation will be provided in all parts of the hiring process as required under our Access for People with Disabilities policy. Applicants need to make their requirements known in advance.

The Lunenfeld-Tanenbaum Research Institute is a scent sensitive environment, and all members of the community are expected to refrain from wearing or using scented products while visiting or working at the Institute. We also support a barrier-free workplace supported by the Institute’s accessibility plan, accommodation and disability management policies and procedures. Should you require accommodation at any point during the recruitment process, including accessible job postings, please contact the Lunenfeld-Tanenbaum Human Resources Department.



Posting open until June 14, 2024. We thank all candidates for applying. Only those selected for an interview will be contacted.

Hours: Varies

Contact Name: Online
Contact Email: Online
Contact Phone: Online


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